Search by what you need
Enter the date, time, size and any must-haves, a screen, video conferencing, step-free access, and see only the spaces that fit, ranked by best match.
Part of Symphony Enterprise
Space booking that keeps your estate moving.
Find the right space by what you need, book it in seconds and let it land in your calendar, then order catering straight to the room. Multi-tenant and white-label, built for retail and hospitality, with the insight and controls head office needs across every site.
Invite-only accounts with two-factor sign-in. Your administrator sets you up.
Built to enterprise security and compliance standards
- ISO 9001 certified
- ISO 14001 certified
- ISO 27001 certified
- ISO 42001 certified (AI)
- PCI DSS compliant
- Cyber Essentials certified
- WCAG 2.2 AA
- AWS hosted
- Part of the Vesta Software Group
Made for organisations running spaces across many sites
Whether you manage meeting spaces across offices, branches or venues, Symphony Spaces gives every site a simple way to find a space and book it, and gives head office a clear, live read on how space is used across the whole estate.
Everything you need to find, book, cater and understand space
A complete booking and catering platform, from the space diary and the kitchen run book on the floor to the view across the whole estate.
Find the right space
Live availability grid
See what is free at a glance, in the site's own time zone and working hours. No double bookings, and no need to know who booked what.
Alternatives when it clashes
If your first choice is taken, we suggest the nearest free time in that space and comparable spaces free at the time you wanted.
A clear space diary
Every space has a readable diary, so it is obvious what is on and what is open, with the layout and headcount for each booking.
Book the way you work
Book in seconds
Pick a space, pick a time, confirm. Headcount is checked against the layout, and the platform will not let two bookings clash.
Hold a space
Reserve a slot without committing. The hold blocks the space and releases itself if you do not confirm, with a live countdown on My bookings.
Recurring, with exceptions
Set a weekly stand-up or a monthly review once. Change or cancel a single occurrence, or reshape the series from any date forward.
Amend in place
Change the time, duration, layout, size or notes of a booking without cancelling and starting again. The rules are re-checked for you.
Request what the space offers
Add the equipment and resources a space provides when you book, and leave notes or special requests for the set-up team.
Ask for a booked space
Need a space someone already has? Send the organiser a polite request without ever seeing who they are. Both of you are kept in the loop.
Calendars and notifications
Straight into your calendar
Add a confirmed booking to Outlook, Apple Calendar or Google Calendar. Amend or cancel it and the calendar entry updates itself.
Email that keeps up
Confirmations, amendments, cancellations and a reminder before the meeting, each with the calendar invite attached.
Posted to Microsoft Teams
Send new, amended and cancelled bookings to a Teams channel for each site, so the people setting up spaces always know what is coming.
Order catering to the room
Order food with the space
Add hospitality to a booking from your site's menus: pick the items, the quantity and the delivery time, all against a departmental cost code.
Menus you control
Build the menus bookers order from, with items, prices, allergens, choose-from options and service windows, and refresh them from a spreadsheet import.
The kitchen runs the day
Catching every order in delivery order, with a kitchen production summary and an Excel or A4 run book. Mark each delivery done as it goes out.
Plan the week ahead
See the week's deliveries by day and one shopping list for the whole week, downloadable, so the kitchen can buy and prep once.
Approve and stay in budget
Orders route to the catering team to approve, reject or amend, against shared departmental budgets that are never silently overspent.
Feedback that closes the loop
When catering is delivered, the booker is invited to rate it out of five, and the team sees every rating and the trend over time.
Run your estate
Sites, buildings and spaces
A tenant owns its sites, each with its buildings and spaces, layouts and capacities. Scale from one space to a whole group.
Working hours done right
Each site carries its own working days, working hours and time zone. Times are stored in UTC and shown in local time, correct through the clock changes.
Blackout dates and bank holidays
Block dates tenant-wide or per site, and import the UK bank holidays in a couple of clicks. Nobody books a day you are closed.
Closures and out-of-use
Take a space out of use for refurbishment or repairs for a set period, with a reason, so it drops out of booking cleanly.
Rules, not just guidance
Set the booking horizon, minimum notice, maximum duration, turnaround buffers and per-user limits. They are enforced, not only greyed in the grid.
Approvals where they matter
Send bookings for chosen spaces to a named approver. The slot is held while it waits, and every decision is recorded.
One inbox for what needs you
My messages brings approvals, room requests, facilities messages and notifications into one place, each with the action it needs. Approve, decline or reply without leaving the page.
Ready for the day
Facilities can walk the floor on a tablet, work through the day's diary and mark each space set up and ready.
See how space is used
Usage you can act on
Utilisation by space and building, peak times and volume over time. Spot the quiet spaces and the busy hours and plan with real numbers.
The measures that matter
Top bookers, cancellation rate and how often held spaces convert to confirmed bookings, filterable by date, building and space.
One view, ready to share
Head office sees every site in one dashboard, and any view exports to CSV for the board pack or a deeper look.
Make it yours
White-label the portal
Pick a colour scheme, font and logo from a curated catalogue, and switch between light and dark. No free-form guesswork.
Accessible by default
Every scheme carries a guaranteed-contrast colour and meets WCAG 2.2 AA, so your brand always stays readable.
Your product name
Show the product under the name that suits your organisation, set once in configuration. Fonts are self-hosted, with nothing loaded from a third party.
One view across the estate
Space you can watch in real time
Symphony Spaces turns every booking into a number you can act on. Track usage by site and across the group, see the busy hours and the quiet spaces, and plan your estate with confidence.
- Trends, volume and breakdowns per site
- One dashboard across the whole group, exportable to CSV
- Local time everywhere, stored correctly in UTC
Secure and compliant, by design
Symphony Spaces is multi-tenant and customer-facing, so security and data protection are built in, not bolted on. We do not gate them behind a price.
Strict tenant isolation
Every organisation's data is kept firmly apart. No query returns another tenant's data, enforced at the data layer by design.
Roles that fit your organisation
Clear roles from booker to site manager, facilities and tenant administrator, one per person and scoped to the sites they look after.
Invite-only, two-factor sign-in
An administrator invites you; you set your own password and enrol an authenticator. No open sign-up. A trusted device can skip the code for a day.
Single sign-on when you want it
Turn on SSO over Microsoft Entra or any OIDC provider, per tenant, and require it if you wish. Off by default until you switch it on.
Full audit trail
Every privileged action is written to an append-only log. Administrators review their tenant's activity, and everyone can see their own.
Supported with care
With the right permissions, our team can step into your tenant to help, with exactly your administrators' limits and a full record of everything done.
Your data protection toolkit
Meet UK GDPR obligations without a spreadsheet. Export a person's data for a subject access request, honour the right to erasure while preserving the audit trail, and set retention so old records are purged automatically. Sign-in is hardened with rate limiting, shared lockout and a strong password policy on every plan.
How it works
- 1
Set up your estate
Add your sites, buildings and spaces, their layouts, working hours and rules. Mark closures, blackout dates and out-of-use periods.
- 2
Invite your people
Administrators invite users, choose the portal's look and turn on single sign-on if they want it. Everyone signs in with a mandatory second factor.
- 3
Book, cater, notify and measure
Teams find spaces and book in seconds, order catering to the room, bookings land in calendars and Teams, and head office watches how the estate is used.
Plans that grow with you
Priced through your Symphony Enterprise contract. Pick the tier that fits, and move up as you add sites. Figures are in GBP first and confirmed on application.
Essentials
A single site to a few sites
POA
Priced on application
- Space search, live availability and quick booking
- Holds, recurring bookings and in-place amendments
- Space diary and mark-ready for facilities
- Working hours, closures and out-of-use
- Invite-only, two-factor sign-in and audit log
Most popular
Professional
A multi-site organisation
POA
Priced on application
- Everything in Essentials
- Catering ordering, menus, run book and shopping list
- Calendar invites, email reminders and Teams posts
- Usage insight across every site, exportable to CSV
- Bookable resources, booking rules and approvals
- Portal white-labelling from the catalogue
Enterprise
An estate or group
POA
Priced on application
- Everything in Professional
- Single sign-on (Microsoft Entra / OIDC)
- Data protection toolkit and configurable retention
- Central administration across the group
- Onboarding and priority support
Pricing is confirmed on your Symphony Enterprise contract. Figures are shown in GBP first. Where another currency is quoted, the GBP equivalent is shown alongside at an indicative rate.
On every plan, never paywalled
Strict tenant isolation, mandatory two-factor sign-in, role-based access, the append-only audit log and WCAG 2.2 AA accessibility are included on Essentials, Professional and Enterprise alike. We do not gate security or compliance behind a price.
See Symphony Spaces in your sites
A short demo is the quickest way to see how it would work across your estate.
Request a demo